The Ultimate Guide for switching from a PC to a Mac
(Part 2 - coming soon)

Sunday, May 20, 2007

Pasting as a quotation!

When you reply to an email, the email you are replying to always appear as a quotation with the bar at the left. It is not easy to add the quotation look to a text without hitting "Reply" to a specific email. It can be especially problematic if you want to answer an email you got on your cell phone or maybe through instant messaging. What I am saying is that sometimes, an email reply is not necessarily a reply to another email! Apple didn't overlook this problem of course. There is this cool feature hidden in Mail's Edit menu called "Paste as Quotation". With this, you can get the text from any location and add it to a reply as though it came from the email you are replying too! There is even a keyboard shortcut: Shift-Command-V.


Blogger Merrily said...

I must be really dumb - but how is this different from just selecting any text - then copy and pasting it into a New OR Replied to Email???

May 20, 2007 at 6:25 AM  
Blogger Anton R. said...

It is diiferent for a new email. Just try it. If you reply to an email, Mail will put a vertical line in front of the original or selected message and in Mail it shows the text in blue. If you just copy and paste, then it looks like normal text. I think the tip is great. I have needed it in the past and did not realize it was there.

May 20, 2007 at 10:17 AM  
Blogger mcmikemn said...

This is a good hint, but it's not difficult to make any text in an email message appear as a quote. Highlight the text you want to quote, and select "Quote Level -> Increase" from the "Format" menu. The keyboard shortcut is [command][single-quote] (that's the single quote near the [return] key).

You can increase the quote level multiple times (like to make it a quote of a quote), and you can select "Quote Level -> Decrease" (or press [command][option][single-quote]) to remove quote levels, all the way back to normal text.

Another tidbit: you do not actually have to highlight all the text you want to quote or unquote; you just have to have the cursor or the highlighted area be *somewhere* within the line you want to quote. For example, if the cursor or highlighted word(s) are in the middle of a paragraph, the entire paragraph will be quoted/unquoted. If 2 paragraphs are partially selected, they will both be completely quoted/unquoted.

- Mike

May 20, 2007 at 11:23 AM  

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